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Rules

Article 1 – THE RACE

L'Etape du Tour is a cyclosportive event which will be held on Sunday 16th July 2017 on the route of the 18th stage of the Tour de France between Briançon and the Col d’Izoard, and will follow the same itinerary.  

The race will be timed and organised on roads which are closed to traffic.

L’Etape du Tour is organised by Amaury Sport Organisation (hereinafter "ASO" or the Organiser with the support of "TDF Sport" and under the authority of the Fédération Française de Cyclisme  (French Cycling Federation-F.F.C.).

Article 2 – PARTICIPATION CONDITIONS

The race is open to everyone, be they licence holders or not, provided that they are at least 18 years old in 2017. Entrants born in 1999, who are under 18 on the date of the race, will have to provide written proof of parental consent.

Competitors who hold a license issued by a federation authorising them to take part in cycling competitions (FFC, UFOLEP, FSGT, FFTri exclusively) must provide the photocopy of their 2017 licence when they collect their race numbers.

The other competitors (FFCT, FFC PASS’LOISIR and SERVICE, FFC Management and Steward licence holders, foreign licence holders and non-licence holders) must provide the original or a photocopy of a medical certificate stating that there are no contraindications for them to take part in cycling competitions, which has been issued less than a year before the day of the race.

Foreign licence holders must provide a medical certificate stating that there are no contraindications for them to take part in cycling competitions, even if they are holders of a competition licence issued by a federation which is affiliated to the UCI. This certificate must be dated, signed and allow the authentication of the doctor, whether the latter is based in France or not. If the doctor is foreign, the medical certificate must be drawn up in one of the following languages: French, English, Spanish, German, Italian or Portuguese.

The medical certificate or the photocopy of the 2017 licence must only be handed over when you collect your race number at the host village in Briançon.   Medical certificates sent in advance, by post or e-mail, will not be accepted.

Participation in L’Etape du Tour implies each competitor’s express and unreserved acceptance of the present rules.

Article 3 - REGISTRATIONS

Registrations for the event can only be done on the online registration platform www.asochallenges.com and through approved travel agencies subject to availability from 19th October 2016.

The registration fees will be indicated on the race’s website as well as on the registration platform www.asochallenge.com.

The organisation reserves the right to limit the number of competitors in the race for safety reasons.

All registrations are personal, firm and definitive and cannot be reimbursed for any reason (apart from competitors who have taken out specific “cancellation” insurance).  Registrations cannot be transferred under any circumstances.  

Anyone who transfers his race number to another person will be held responsible in the event that the latter is the victim of or causes an accident during the race.  The organisation declines all liability in the event of an accident under such circumstances and will permanently ban the competitor who has transferred his race number to another person, as well the competitor who uses it, from the L’Etape du Tour.  Race numbers must be worn on competitors’ backs and be completely visible during the race.

Article 4 – COLLECTION OF RACE NUMBERS

Race numbers can be collected in the host village set up in Briançon on Friday 14th July and Saturday 15th July 2017 (the precise address of the village will be posted on the race’s website – www.letapedutour.com- as well in the newsletters sent to participants).   No race numbers will be distributed on Sunday, the day of the race. Race numbers and timing chips will be distributed when you present the confirmation of your registration, proof of your identity, your license or a medical certificate. Race numbers will not be sent by post. Each competitor must collect his race number personally. The allocation of a race number is firm and definitive.

Article 5 – MANDATORY AND FORBIDDEN EQUIPMENT

For safety reasons and to ensure the race goes smoothly, each participant must present himself at the start of L’Etape du Tour with the following mandatory equipment:

  • A rigid helmet which must be worn throughout the entire race,
  • A hydration system (water bottle or hydration pack).

To ensure your safety as well as that of the other participants, it is strictly forbidden to participate in l’Etape du Tour with :

  • A bicycle equipped with any kind of extension (bar ends or triathlon bars);
  • An electric bicycle or electrically assisted pedal cycle;
  • A recumbent or prone bicycle;
  • A bicycle which is not officially recognized by the F.F.C.

ARTICLE 6 – acces to the site and security

It is strictly forbidden to bring any objects to the race site that may be dangerous or illegal, in particular drugs, firearms, blunt weapons and explosives.

To access the site and take part in the Event, the participant recognises and expressly agrees that the Organiser may call upon security personnel who will be authorised to check people as well as inspect their personal belongings. 

Everyone who wishes to access the site must comply with this check. If they refuse to do so they will not be authorised to access the site.

Security staff are authorised to refuse access to participants whose behaviour is likely to disrupt the smooth running of the race.

Article 7 – RESPECTING THE ENVIRONMENT

In order to respect the environment and the natural surroundings in which the event takes place, it is strictly forbidden to leave litter (paper, plastic wrappers) on the route.  Bins will be provided at all feeding zones and in “collection areas” which will be installed and indicated on different points of the route.  They must be used by the competitors.

Participants must hold onto their litter and wrappers and wait until they reach the places set up by the organisation to dispose of them.

An “Eco Cyclo” patrol will be present within the peloton to ensure that these rules are respected. The race management reserves the right to relegate riders who deliberately dispose of their litter outside of the designated areas.

Article 8 – TIMING AND RANKINGS

Timing will be done using an electronic detection system.

All entrants will be given a timing chip positioned on the back of their frame plate. This timing chip will be detected by different antennas placed along the route. It will be used to monitor the race and will also allow the race’s results and rankings to be established.

In order to allow the timing chip to function properly it must not be folded or bent. Moreover, the frame plate must be positioned on the front of the bicycle, as explained in the documents distributed to participants (instructions featured on the envelope containing the race number and frame plate).

The electronic detection system has been chosen according to strict reliability requirements. Despite the tests carried out by the manufacturers, a very small percentage of chips that are not detected still exists. The lack of data resulting from chips not being detected will not allow the organiser to include the competitor’s official time in the ranking. The organiser will not be held responsible for this.

At the end of the race, several rankings will be established:

  • Best climber challenge: a ranking will be established on the basis of the cumulative time for the climbs of the Col de Vars and the Col d’Izoard. There will not be a prize giving ceremony for this challenge.
  • Women’s and men’s scratch rankings: the first three women and the first three men to go over the finish line will be congratulated during the prize giving ceremony held in Briançon.

A real time deadline (which begins when the start line is crossed), will be defined by A.S.O. (according to the route’s difficulties, technical constraints, etc.) and given to all the participants to cross the finish line. This real time will be published on the race’s website.

All participants which exceed this real time will be relegated, even if they cross the finish line.

All the results will be published on the race’s website, as well as on your ASO Challenges area.

Article 9 – SECURITY DURING THE RACE

Personal following cars are strictly forbidden on the route.

The organisation will put a number of measures in place to ensure the route is secure: signage, motorcyclists with flags indicating dangerous areas, signs indicating sections requiring particular attention.  The dangerous points on the route will also be listed and communicated on the race’s website.

The participants must respect the safety instructions given by the organisation’s personnel (motorcyclists, volunteers) along the whole route.

The safety measures will end at the finish line.

Article 10 – WITHDRAWALS AND TIME LIMITS

If a competitor wishes to withdraw for any reason other than injury, he should, if at all possible, do so at one of the recovery points set up by the organisation.  The participant should find the person in charge of the area, who will permanently invalidate his race number.  Return transportation for riders and bikes will be available at each of these points.

In order to ensure the participants’ safety and to allow the re-opening of roads to cars to be scheduled, it is essential that participants do not exceed the end of race time limits. Three measures will be put in place:

Stationary measures: recovery points

The locations and times for the recovery points will be communicated to participants before the race (newsletters, website, social networks) and when race numbers are collected.

Time limits at the recovery points will be identified, communicated to participants (via the race website, social networks and at the village where race numbers will be collected in Briançon) and put in place. These time limits will correspond to the times after which it will no longer be possible to leave the indicated place (other than by following the alternative route under the conditions set out below).

If riders do not leave the recovery points before the specified time, they will be eliminated from the race and will no longer feature in the Etape du Tour rankings. Return transportation for riders and bikes will be available at each of these points.

Stationary measures: alternative routes

Alternative routes will be offered to participants who have been eliminated but who do not want to use the recovery system organised. These itineraries, which are less challenging than the route of L’Etape du Tour, will not be closed to traffic nor secured by the organisation. Participants take these routes at their own risk.

Any participant deciding to take an alternative route will be detected by the timing system and will not feature in the final Etape du Tour rankings.

Alternative routes and the times when they will be in operation will be communicated to participants before the race (newsletters, website, social networks) and when race numbers are collected.

Mobile measures: end of race

The end of race operation, which will consist of at least one motorcycle, one car and one bus, will only take charge of participants who have fallen, experienced mechanical or physical failure and who are unable to reach the recovery points under their own steam.

Participants who use this mobile operation will be eliminated from the race. The medical service, consisting of doctors and first aiders, may decide to eliminate a competitor for medical reasons.

Article 11 - Fight against doping

L’Etape du Tour is a race organised under the authority of the F.F.C., and as such, anti-doping tests may be carried out. The participants of L’Etape du Tour undertake to rigorously respect the ban on doping, as well as the measures concerning anti-doping tests, according to the laws and regulations in force, in particular articles L.230-1 et seq. of the French Sports Code.

Article 12 - INSURANCE

Cycling in general and cycling competitions in particular represent a physical activity which involves risks. Each of L’Etape du Tour’s participants must enter the race knowing that they will ride on mountainous terrain with steep climbs and rapid descents.

In order to cover the risks linked to participating in L’Etape du Tour, several kinds of insurance are on offer.

Civil liability insurance: in accordance with legislation in force, the organiser has taken out insurance covering the financial consequences of its civil liability, those of its officials and all the participants of L’Etape du Tour. With regards to participants’ civil liability, the cover provided by this insurance to the latter is limited to accidents which they may cause to third parties during the course of the sports event.

Moreover, this cover will take effect in addition to other insurance which they might have or if they do not have any insurance at all.

A copy of the insurance policy is available to all participants upon request.

Personal accident: All participants in L’Etape du Tour, whether they belong to a federation or not, can take out insurance by post as of now, or at the latest when they collect their race number. This will guarantee the payment of a sum of money in the event of physical injury (death, permanent disability), due to an accident which has occurred on the race route, whether or not they are responsible, and whether or not a third party has been identified and/or is responsible.

Compensation, according to the damages, will be paid if the insured person has an accident while participating in the sports event.  This insurance is optional but highly recommended.  It can be taken out in addition to or instead of any similar insurance cover and, in particular, any cover provided by a sports licence.
The information notice and application form are available on the event's website (http://www.letapedutour.com).

Material Damage Insurance: The organiser will not be held responsible for the theft, breakage or loss of the participants’ personal belongings during the race.   As a result, it is therefore up to each participant, if he deems necessary, to take out insurance.

Article 13 - Image rights

By participating in L’Etape du Tour, the participant gives his express permission for the organiser, its delegates and its successors to use and reproduce, in any medium and by any means, now and in the future, with no compensation of any kind, his name, voice, image, and, more generally, his sporting performance in L’Etape du Tour, in any form, in any existing or future medium, in any format, for public communication throughout the world, for any use including advertising and/or commercial purposes, and for the entire duration of the protection granted by current copyright laws and regulations, judicial and/or arbitral decisions issued in any country, and existing or future international conventions, including those that may result in the extension of this duration.

Participants grant their full and irrevocable permission, to the organiser, its dependants, and its successors, for the purposes of conducting advertising, promotional or sales campaigns to:

  • Make any changes, additions or deletions which it judges necessary to use his or her image under the conditions defined below;
  • Include or combine his or her image with any signatures, hooks, slogans, legends, brands, distinctive signs, legal information, visuals and, generally speaking, anything of any kind which the organiser uses, particularly to illustrate communication material in which they are used.

The participant guarantees that he is not bound by an exclusive contract relating to the use of his image and/or name and/or voice.

The organiser, its delegates and its successors are expressly forbidden from using a participant’s name, voice or image in any format of a pornographic, racist or xenophobic nature, and more generally are forbidden from any use that is detrimental to the participant’s dignity.

Article 14 – AERIAL FILMING

All entrants in L’Etape du Tour certify that they have been informed that on the day of the event, unmanned aircraft (drones) will be used to film the competition and will position themselves during part or all of their participation in the event, less than 30 metres from the aforementioned aircraft.

They also certify that they have been informed that these areas, which have been predefined by the operator and identified by multi-coloured poles, and to which the access is strictly forbidden to the public and to participants, will be set up by the operator so that the aircraft can land in the event of an in-flight incident.

Article 15 – CNIL (FRENCH DATA PROTECTION AUTHORITY)

A.S.O. will respect the confidentiality of personal information and data provided by the race’s participants and will handle them in accordance with the French Data Protection Act of 6th January 1978.

Information collated from participants will be recorded and used by ASO to ensure their participation in the event is processed correctly, to personalise communication with them and, for those who have given their agreement when they created their account, to send information to them.

  • A.S.O. Challenges information
  • A.S.O. information and offers
  • Information and offers from A.S.O. Challenges’ partners.

ASO may have to securely transfer certain data, including personal data, to third parties in order to carry out tasks relevant to taking part in the race, organising the delivery of goods and the provision of services, (such as delivering “photo packs” or videos ordered before or after the race from the service provider chosen by A.S.O.), to prevent fraud and, more generally, any other criminal activity, and for certain after-sales activities.

Moreover, A.S.O. may be required to share this data in response to an injunction by the legal or regulatory authorities.

In accordance with the provisions laid out by French law no.78-17 of 6th January 1978, modified by law no. 2004-801 of 6th August 2004, on information technology, databases and civil liberties, each a participant has the right to access, rectify and delete data concerning himself, free of charge.  The participant can submit a request to exercise this right at any time by sending an e-mail to letapedutour@aso.fr or writing to A.S.O., Direction des Epreuves Grand Public / L’Etape du Tour, Immeuble Panorama B, 253 quai de la Bataille de Stalingrad 92137 Issy les Moulineaux, France.

In doing so, the participant can demand that any information concerning him which is incorrect, incomplete, ambiguous, or no longer valid, or whose collection, use, communication or storage is forbidden, be rectified, completed, clarified, updated or deleted.

The Internet user’s data is stored either by A.S.O. or by the subcontractor(s) it selects specifically for the fulfilment of its obligations.  Data is stored in accordance with the afore-mentioned Data Protection Act for a duration determined by the purpose of the data processing in question.

The processing of the data collected has been declared to the CNIL (French Data Protection Authority).

Article 16 - DISPUTES

All complaints must be made in writing, in French or in English, mentioning the competitor’s last name, first name and his race number and sent to the headquarters of the organising company, within 30 days of the results being announced.

A.S.O.

L’Etape du Tour

253, quai de la bataille de Stalingrad

92137 - ISSY LES MOULINEAUX CEDEX FRANCE

No claims will be accepted beyond this time.

No reply will be given to any request by telephone or in writing concerning the interpretation or application of the present rules. ASO reserves the right, if need be, to shorten or cancel L’Etape du Tour. It cannot be held responsible for this.

The present rules have been drawn up in French which is considered as the official language. They are subject to French law. Any dispute arising from their interpretation or application will be submitted to the exclusive jurisdiction of the courts within the competence of the Court of Appeal of Versailles.

Article 17 - MODIFICATION - POSTPONEMENT - ANNULATION

ASO reserves the right to modify the route, the location of the feeding stations and the timing points, the distance to cover and postpone the date and/or times of the race at any time when circumstances require.

If the race has to be cancelled in the event of a reason beyond ASO’s control, according to the circumstances, ASO will offer compensation such as replacing the race by another event organised by ASO, allowing the entrant to postpone his race registration or reimbursing the cost of the race number, less the registration fees, excluding any of the participant’s other expenses.

Article 18 - NEWSLETTERS

By registering for l’Etape du Tour, the participant is automatically subscribed to the event’s newsletters and must remain so until L’Etape du Tour takes place.

Article 19 – ACCEPTANCE OF THE RULES

Participation in L’Etape du Tour implies each competitor’s express and unreserved acceptance of the present rules.